Kainos Group Privacy Notice and Privacy Policy


We, at Kainos, are serious about the privacy, security and online safety of our clients’ personal information. We honour our responsibility to protect your personal information and acknowledge that protecting your personal information, is a Constitutional right, legal obligation, and good business practice requirement.

This notice explains how we collect, use, share and protect your personal information, as required by the Protection of Personal Information Act (POPIA). Using our services and any disagreements about your privacy are subject to this notice. As our business grows and changes, we may need to update this notice to reflect those changes. If changes affect you personally, we will try and contact you directly because it is important to us that you understand at all times how your personal information is used. Please make sure that we always have your latest contact details.

What does processing your information mean?

To help you understand this notice, we include the explanations of the terms ‘personal information’ and ‘process’ as used in POPIA:

Personal information and special personal information are any information relating to an identifiable living or juristic person. Some examples are: race, gender, marital status, nationality, age, physical or mental health, disability, language, education, identity number, telephone number, email, postal or street address, biometric information and financial, criminal or employment history.

Process means any operation or activity, whether automated or not, concerning personal information, including: collection, receipt, recording, organisation, collation, storage, updating or modification, retrieval, alteration, consultation, use, dissemination by means of transmission, distribution or making available in any other form, merging, linking, as well as blocking, degradation, erasure or destruction of information. “Processing” will have a similar meaning.

Why we process your personal information?

We have to process some of your personal information in order to provide you with our products and services, and also as required by insurance, tax and other legislation. For example: When you buy one of our services or products, we collect your name, contact information and payment information to complete the transaction. Your personal information is also gathered through our website and other channels we use to distribute, communicate and deliver our services.

We use your personal information in order to do the following:

  • identify you
  • process your requests or instructions
  • manage your policy
  • follow the laws of South Africa
  • detect and prevent fraud
  • offer other products and services to you

Because of the nature of our business, we sometimes use other parties like our service providers and administrators who in turn process your personal information. 

When we share your personal information?

 In order to provide our products and services to you, we may share your personal information with other insurers, industry bodies, credit agencies and our service providers. These are some examples of when we will share your personal information:

  • When required by any regulatory authority, such as The Financial Sector Conduct Authority (FSCA). • When required by legislation or any legal process.
  • To protect and defend our rights and property, including our intellectual property.
  • When you have given us direct permission to do so.

We will never sell your personal Information or share it with other parties for their own marketing use, unless you have given us direct permission. Some information is automatically collected when you use any of our (and our service provider’s) digital channels like websites and apps, we receive and store information generated by your activities (usage data gathered by cookies) and other information that are automatically collected from your browser or mobile device. Most of this data is generally not personally identifiable. However, some of this data, either alone or when linked with other information, may allow your identity to be discovered. We treat this combined data as personal information and we protect it accordingly.


  • Cookies are small text files that are created when you view a website. They gather usage data which includes information about the sites you visited, the number of times you visit, the date, time and length of your visit, which products or services you viewed and which areas of the site you visited. We may assign you one or more unique identifiers to help keep track of your future visits.
  • Other information automatically collected may include your IP address, browser type and version, preferred language, geographic location, wireless or Bluetooth technology on your device, operating system and computer platform.


We take every reasonable precaution to protect your personal information (including information about your activities) from theft, unauthorised access and disruption of services. Our security controls are designed to maintain an appropriate level of data confidentiality, integrity, and availability. We regularly test our website, systems, and other assets for security vulnerabilities. However, we cannot guarantee the security of any personal information that you willingly disclose online.

Please note that we process and collect your personal information when you use our website, contact us electronically or complete a quotation or application form. If you are using our associated online services, and they provide you with usernames and passwords, it is your responsibility to always keep this information safe and never disclose it to anyone.

Receiving marketing from us

We like to keep our clients informed of the latest products and services offered by us and our service providers. When you buy a new product or service from us, we will ask you what your marketing preferences are. If you do not want to receive marketing from us, please indicate so on your Financial Services Agreement or by contacting us on the details on your policy document or on the details below. Note that even if you choose not to receive marketing from us, we may still communicate with you regarding things like security updates, product functionality, responses to service requests and for other transactional or administrative purposes.

Accessing, changing or removing your personal information

You may ask us to access, change or remove your personal information from our records. If legislation allows, we may charge an administrative fee, but we will always inform you of any cost before performing your request. Contact us if you have any questions, or you want to update your personal information or preferences, please contact our Privacy Officer on the details below:

Postal Address: PO Box 739, Halfway House, 1685 

Physical Address: 81 Regency Drive, Route 21 Office Park, Centurion

E-mail: rachi.botha@kainosgroup.co.za